This opportunity is based in their Melbourne head office which has 140 people in their Melbourne head office and 20 people in their legal team.

The Opportunity

Our client is a global billion dollar Top 50 ASX listed company with offices in Australia, Asia, US and New Zealand.

The company is Australia’s largest in their field and employs 6,500 people across Australia.

The company is very proud of its incredibly high staff retention rates which is a testament to their culture and how their people are cared for.

This opportunity is based in their Melbourne head office which has 140 people in their Melbourne head office and 20 people in their legal team.

This opportunity will see you work closely with the Group General Counsel & Company Secretary and two lawyers in a very important role supporting and assisting in the administration and maintenance of key governance systems and processes in the Company Secretarial team to ensure the team are fully prepared for the 7 board meetings per year. The team currently uses a software programme called Diligent and the appointed person will need to understand how to use this and how boards for ASX companies operate.

Some of your responsibilities as  Legal Executive Assistant / Company Secretarial Administrator will include:

  • Supporting and assisting with Board & Committee meeting process, papers and administration which involves managing work flows, strict timelines and interacting with other areas of the business to ensure timely provision and dispatch of papers.
  • Responsible for tracking of key dates in the Board/Committee meeting process to ensure strict timelines are met,
  • Responsible for co-ordinating approvals and execution of documentation, in accordance with policies and procedures.
  • Awareness and capability to perform other Company Secretarial administrative/paralegal functions, including lodging ASX releases and ASIC forms.
  • Contributing to the success of the Company Secretarial function, including attending team meetings, identifying areas for improvement and efficiencies in Company Secretarial systems and driving implementation of those improvements.
  • Responsibility for co-ordinating regular Company Secretarial team meetings

On Offer

On offer is:

  • The opportunity to work alongside an outstanding, approachable and collaborative Group Counsel and Company Secretary, as well as a supportive and collaborative legal team who care for each other.
  • The opportunity to work for a Top 50 billion dollar ASX Listed company where the growth and career opportunities are endless.
  • A fantastic starting salary package (subject to experience) + super 14% and a very generous annual bonuses.

Ideal Candidate

The ideal candidate will have:

  • At least 2 years experience working in a company secretarial environment at a listed company or at a law firm as a legal administrator, legal executive, paralegal or legal assistant/secretary familiar with company secretary documentation and compliance for ASX companies;
  • Any experience with Diligent software (Board & Committee portal tool) or other company secretary programmes/tools will be highly regarded;
  • Knowledge of how boards for ASX companies operate;
  • Advanced skills in Microsoft Office suite of software packages.

***This terrific opportunity is exclusively listed with Gatehouse Legal Recruitment***



To apply online, please apply using the form below.

Alternatively, for a confidential discussion, please contact Louise Hvala on 0433 332 276 or email

Louise Hvala


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